photography terms & conditions
Effective Date: July 22, 2026
These Photography Terms & Conditions ("Terms") govern all photography services provided by xSquared, LLC, doing business as xSquared Photography ("Photographer," "we," "our," or "us"). By booking a session, paying a booking fee, or using our services, you ("Client") agree to these Terms.
Booking & Payment
The required booking retainer and final-payment deadline will be stated in the applicable Photography Services Agreement, Quote, or Invoice. Unless otherwise stated in writing, the remaining balance must be paid no later than twenty-four (24) hours before the scheduled service.
Cancellations & Rescheduling
Rescheduling and cancellation rights are governed by the applicable Photography Services Agreement. Unless otherwise stated in writing, Client must provide at least three (3) calendar days’ written notice to request a reschedule. One complimentary reschedule is permitted, subject to availability.
Client Responsibilities
The Client is responsible for:
- Arriving on time.
- Obtaining any necessary permissions or venue approvals.
- Ensuring participants are prepared and dressed appropriately.
- Supervising children and minors during the session.
Delays caused by the Client may reduce available photography time.
Photography Services
The Photographer will make reasonable efforts to capture the session professionally and artistically but cannot guarantee any specific pose, expression, moment, or image.
Photography is an artistic service, and final images are delivered based on the Photographer's creative judgment.
Image Selection & Editing
- Delivered photographs are professionally edited in the Photographer's signature style.
- To ensure the quality and artistic integrity of our work, RAW (unedited) image files are retained exclusively by xSquared Photography and are not released under any circumstances.
- Additional editing requests may be subject to additional fees.
Delivery
Unless otherwise stated in writing, online galleries remain available for thirty (30) calendar days after delivery. Client is responsible for downloading and securely backing up all purchased images before the gallery expires. Photographer does not guarantee permanent storage or archival availability.
Copyright
- All photographs remain the exclusive property of xSquared, LLC and are protected by United States copyright law.
- The purchase of photographs does not transfer copyright ownership.
- Clients receive a personal, non-exclusive license to download, print, and share purchased images for personal, non-commercial use unless otherwise stated in writing.
- Commercial use, resale, editing, alteration, or distribution of images without prior written permission is prohibited.
Social Media
- Clients are welcome to share purchased images on personal social media accounts.
- We appreciate, but do not require, credit to xSquared Photography when images are shared.
- Images may not be altered, filtered, or edited in a manner that misrepresents the Photographer's work without written permission.
Photographer Portfolio & Marketing
- Unless otherwise agreed in writing, the Client grants permission for the Photographer to use photographs from the session for portfolio display, marketing, advertising, website galleries, social media, competitions, educational purposes, and promotional materials.
- If a Client prefers not to have their images used, they must notify the Photographer in writing before the session.
Limitation of Liability
- While every reasonable effort is made to safeguard images and equipment, the Photographer shall not be liable for circumstances beyond reasonable control, including but not limited to severe weather, equipment failure despite reasonable precautions, venue restrictions, acts of nature, illness, emergencies, or other unforeseen events.
- If circumstances prevent the completion of services, liability shall be limited to the amount paid by the Client unless otherwise required by law.
Gallery Availability
- Online galleries may remain available for a limited time.
- Clients are responsible for downloading and safely storing their purchased images.
- Long-term image archiving is not guaranteed.
Independent Contractor
The Photographer is an independent contractor and is solely responsible for determining the artistic approach, equipment, editing style, and methods used to provide photography services.
Governing Law
These Terms shall be governed by and interpreted in accordance with the laws of the State of Hawaiʻi without regard to its conflict of law principles.
Changes to These Terms
xSquared Photography reserves the right to update these Terms at any time. Updated versions will be posted on this website and become effective upon publication.
Contact Us
If you have questions about these Photography Terms & Conditions, please contact us by email.
Email: hello@xsquaredllc.org
Website: https://www.xsquaredllc.org
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